Youth Justice Services privacy notice (Cheshire East, Cheshire West, Halton & Warrington)
This Privacy Notice explains how we use and share information. We will review and update this privacy notice to reflect changes in our services and feedback from service users, as well as to comply with changes in the law.
Who will own my data
Youth Justice Services (YJS) acts as the Data Processor for the personal information it obtains or creates on service users.
For the purposes of Data Protection, the four Local Authority areas we service are the Data Controllers. This will be dependent on which area you live:
What information is used for
The YJS use information about children, young people and their families who receive a service to carry out specific functions to prevent offending or reoffending. We collect and hold information in order;
- to deliver the combined Youth Justice Service across Cheshire East, Cheshire West & Chester, Halton and Warrington Councils
- for service improvement, planning and performance
- for prevention and detection of crime
- to undertake research using anonymised data only
Why we are allowed to use your information
The Youth Justice Service (YJS) works with young people who come into contact with the criminal justice system because they have committed an offence.
The YJS collects and lawfully processes information about young people under the following legislation:-
- Crime and Disorder Act 1998
- Criminal Justice Act 2003
- Legal Aid Sentencing and Punishment of Offenders Act 2012
- Offender Management Act 2007
- Police and Criminal Evidence Act 1994
- Children’s Act 1989
- Children’s Act 2004
The information will enable the YJS to look at the situation of every young person it comes into contact with and identify, or assess, possible reasons why they may have committed the offence. We will also need the information to look into any difficulties a young person may be experiencing which may increase the chances they will commit more offences in the future. There are occasions the YJS will do this because a court has asked for a report on a young person before deciding on the sentencing outcome.
The type of personal information we collect
In order to provide our service users with high quality and safe services which are relevant to their needs, the YJS will collect and hold information about individuals. This may include, but is not limited to:
- basic details such as name, date of birth, address and contact details
- parents/carers, family members - name, address, contact details
- offending History
- all contacts with the YJS , or other caretaking Service
- housing records
- education records
- police reports
- information from the Youth Offending Services
- information about victims of youth crime
We also collect the following special category data:
- medical information
- information from other professionals who may be involved e.g. CAMHS, substance misuse, speech and language
We collect information about you in the following ways:
- face to face
- secure email
What happens if you don't provide us with your information
We are processing your data under the requirements of the Crime and Disorder Act 1998, Section 115 and Section 14 of the Offender Management Act 2007. As such you cannot object to the processing as we are legally required to do so by UK Law. For more information on your rights please see “What rights do I have?”
Who we will share your information with
Sharing information helps us to provide service users with the best interventions and support possible. We will only share relevant information about you with other services when they are involved in your care and support or where there is a legal basis for doing so.
There are a range of professionals who may be involved in providing services to you and where necessary will be provided with relevant information about you.
Agencies we share information with, or obtain information from include the following, but this list is not exhaustive:-
- Judicial agencies (HM courts and tribunal services, solicitors)
- Children’s Social Care
- National Probation Service
- health services (health visitors, school nurses, GP’s, consultants)
- education services/providers
- housing services/providers
- revenues and benefits
- drug and alcohol services
- prisons/secure estates
- other youth offending teams/services
- Youth Justice Board
How your information is stored
The security of your personal information is important to us. The records we keep about you are secure and treated as confidential within the Halton Borough Council network who host our ICT Services. The Council have a range of procedures, policies and systems to ensure that access to your records are controlled appropriately.
The YJS case management system can only be accessed by authorised staff who have been given individual login credentials and relevant training
Anyone who receives information from us is also under a legal duty to only use the information for the purposes agreed and keep the information secure and confidential.
Will this information be transferred abroad
We do not process your personal data outside of the United Kingdom
Will your information be used to make automated decisions
No the information will not be used to make automated decisions
How long we will keep your personal information and why
We must keep business records of our involvement with you in both paper and electronic format. The type of service you receive will determine how long we have to keep your personal information. Data is held no longer than is necessary. The recommended timeframe (Youth Justice Board Guidance) for holding data is different depending on the purpose for which the information was collected and processed.
Paper files are destroyed on completion of our involvement with any relevant information scanned and attached to electronic case files.
How ong will you keep my information and why
|Involvement description|| Retention action|
| Prevention /divert
|| Destroy 12 Months following last action from YJS
| Pre-court disposals
||Destroy 3 years after last action from YJS or when young person reaching 18 (whichever is sooner)
| Court disposals
Weed 3 years after last action from YJS to basic information (Name, DOB, gender, Last caseworker, record of offending and disposals)
Destroy after 5 years