Social Housing Decarbonisation Fund privacy notice

What personal information is being processed and what for

The Department for Business, Energy and Industrial Strategy (BEIS) will be conducting an evaluation of the Social Housing Decarbonisation Fund. This may include you being contacted to take part in further research. When you consent to taking part in the Social Housing Decarbonisation Fund research programme, we collect personally identifiable information.

The information may include your name, address, telephone number and email address.

Why we are allowed to use your information

The legal basis for using your information is because you give us consent.

The information is being used for a task in the public interest, being the delivery, administration and evaluation of the Social Housing Decarbonisation Fund, being a government funded scheme aiming to raise the energy efficiency of low energy performance homes, as well as statistical, research and fraud prevention purposes.  

Who we will share your information with

  • The Department for Business, Energy and Industrial Strategy (BEIS) and its contractors for delivery, administration and evaluation of the scheme, statistical, research and fraud prevention purposes
  • BEIS  contractors and other government departments to review and develop government policy, and for research, evaluation and statistical purposes
  • We may share your data if we are required to do so by law, for example by court order or to prevent fraud or other crime. 

For further information on how  BEIS use your personal data, see BEIS SHDF Data Privacy Notice

Where we get your information from

We will be provided with your data by a third party (your landlord) where you have given them consent to do so.

How long we will keep your personal information

We will keep your data until 31 March 2025.  

Your personal data will be stored securely by  BEIS until 31 March 2025.  BEIS may choose to store anonymised data beyond this period.

How your information is stored

All information provided to us is kept on secure electronic systems. These are all only accessible to staff that need it, and secured by passwords and, where appropriate, encryption.  

BEIS  will store your information on their IT infrastructure, including infrastructure provided by Microsoft and Amazon Web Services. As a result, your data may be transferred and stored securely outside the UK and European Economic Area. Where that is the case it will be subject to equivalent legal protection through the use of Model Contract Clauses.

What happens if you don't provide us with your information

You will not be invited to participate in research by BEIS .

Will your information be used to make automated decisions


Your rights

You have a number of rights regarding your personal data, including withdrawing your consent where we have asked for it. You can also ask for a copy of the information we hold about you and ask us to correct anything that is wrong. For detailed information about your rights see our privacy notice.

Page last reviewed: 01 June 2022