Doing business with Cheshire East Council
This section will give you guidance on how you can become a
supplier to the Council, details of our contracts and current
The Authority has a devolved procurement structure and as such
the sourcing, tendering and purchasing, of goods and services are
decentralised. Cheshire East does not operate an approved supplier
list; however some services do operate select lists.
The Authority has to follow its Financial procedure rules, which regulate how
it conducts its business. In addition as a public sector body we
are bound by the EU Procurement Directives for those contracts
exceeding the thresholds above which we are obliged to
publicly advertise our contracts throughout the European Union.
Depending on the price of the purchase the council's procurement
Purchases below £10,000
The Council will require at least 3 emailed or telephone
quotations. (May be requested via our e-tendering portal the
Purchases below £50,000
The Council requires at least 3 competitive written quotations.
(May be requested via our e-tendering portal the ‘Chest’).
Purchases above £50,000
The Council has introduced a risk based sourcing approach to
Procurement above £50,000 and below the relevant EU
threshold. A minimum of 3 quotations shall be sought via the
Councils etendering portal, subject to a risk assessment being
carried out by the Corporate Procurement Unit. This will
determine the route to market using an appropriate Request of
Quotation (RFQ) and appropriate terms and conditions.
Quotation / tender opportunities
Details of current procurement opportunities with a value
of £10,000 or more (where formally advertised) can be found
on The Chest website. Tenders
with a value that exceeds the current EU threshold will also be
advertised in the
Official Journal of the European Union.
For further advice and guidance on tendering to the public
sector, please visit the GOV.UK
All details of contracts can be found on the
North West Contracts register.
National - central government contracts finder system
On Friday 11th February, the Prime Minister and the Minister for
the Cabinet Office, Francis Maude, announced a radical package of
measures to open up the way that Government does business and to
make sure that small companies, charities and voluntary
organisations are in the best possible position to compete for
billions of pounds worth of contracts, including:
- A new National
Contracts Finder web site has been launched. The new online
facility will become the place to find public sector contracting
opportunities over £10,000 and will make the Government’s
procurement process totally transparent.
- The appointment of Stephen Allott as a new Crown Commercial
Representative (CCR) for SMEs. His task will be to build a more
strategic dialogue between HM Government and smaller suppliers –
giving those suppliers a strong voice at the top table.
- The launch of SME (Small Medium Enterprise) product surgeries.
These events will be led by the new CCR and will give SMEs the
opportunity to pitch innovative products and services direct to a
panel of senior procurement and operational professionals from
central government and the wider public sector.
- A completely new approach to assessing companies and
organisations who want to do business with Government, so that SMEs
are not disadvantaged including:
- Seeking to eliminate PQQs (Pre-Qualification Questionnaires)
for all central government procurements under £100,000. This
represents a radical change in the way pre-qualification is carried
out and means that from now on procurers will be free to choose the
best route to market for their individual circumstances.
- Allowing firms to submit their prequalification data once for
all procurements in common commodities. This will put an end to
companies having to submit the same data time and time again,
saving time and money for the suppliers and for government.
- Publication of the findings of the Cabinet Office’s LEAN Review
into procurement processes. This will show the Government is doing
all it can to reduce waste, tackle bureaucracy and lower the cost
of doing business with government.
At the event Baroness Eaton, Chair of the Local Government Group
announced her support for the new measures and the intention that
Local Government will also make their opportunities available on
Contracts Finder and use a simplified pre-qualification
Local Authorities may be able to make their tender opportunities
available on Contacts Finder through their existing e-procurement
provider, as many are developing interoperability links to
automatically post opportunities held on their sites into Contracts
Please Note: Cheshire East Council are
currently using 'The Chest' as described above and no link has been
developed currently to this new Government Contracts Finder
More information on all the new measures designed to open up
government procurement to SMEs can be found on the
Cabinet Office's information on small business contracts
Guide to suppliers
The Selling Goods
and Services to the Council Guide (PDF, 116KB) sets out how we
work, what we buy and how who to contact. Also, please refer to the
Supplier guidance on completing procurement documentation (PDF,
Cheshire East Council is keen to help businesses learn more
about tendering for public sector contracts and has helped develop
a range of Procurement Toolkits.
Fraud and corruption
Fraud within the public sector costs the taxpayer hundreds of
millions of pounds each year. Detected cases of fraud and
corruption are on the increase especially in the current economic
climate. Cheshire East Council is committed to fighting fraud and
corruption and actively encourages reporting by anyone who suspects
fraud or who has any concerns about any aspect of the Council's
Where to find help
If you know of anyone committing any kind of fraud, whether an
employee of the Council, a member of the public or a company who
may be contracted to work for the Council then you need to report
your suspicions. Referrals will be treated in the strictest
confidence. Please refer to the Whilsteblowing Policy below for
further information and contact details.
The Council's Whistleblowing policy covers all employees of the
Council, contractors, agency staff and the Councils partners.
The policy enables both providers and staff of the Council to
report, confidentially, serious concerns about any aspects of the
Council's work in which you may suspect criminal, fraudulent
behaviour or other forms of malpractice.
For further information and guidance along with details as to
how to make such a disclosure, please refer to the Whistleblowing Policy (PDF,
122KB) or email email@example.com
Payment to suppliers
Automated payment direct into your bank account (e.g. payment by
BACS - Banker Automated Clearing Services) is the Council's
preferred method of payment as it is cost effective, efficient and
secure. To apply for payment by BACS please submit your banking
information on your organisation’s letterhead, signed (with an
original signature) and dated by an authorised officer.
NB. We do not accept
scanned/photocopied/computer generated or faxed signatures.
This must be ink.
Please send these details to:
Cheshire East Council
PO Box 3655
Please note from the 1st January 2012 Cheshire East are
implementing a No Purchase order No Pay