School Condition Allocation

This fund will be allocated to a number of categories and the eligible establishments able to bid are:

  • Community Schools
  • Voluntary Controlled Schools
  • Foundation and Trust Schools
  • Pupil Referral Units (LA maintained)
  • Children’s Centres

The following categories will be allocated through a bidding process, these are (as highlighted on the ‘Capital Funding Prioritisation table 2018-19’);

  • Suitability
  • Health and Safety/Safeguarding
  • Accessibility

We are not considering Capital maintenance works, for example boilers, roofs and windows as part of this bidding round. Facilities management will continue to determine priorities for these works by taking recent condition surveys into account . 

You can find details about the criteria for bids within these categories and the methodology for prioritisation in  Appendix 1 (PDF,74KB) to this note.

There is a maximum contribution from the Authority to an individual bid as indicated in the Project Finance section below. 

Settings may only place one bid  i.e. one from the Suitability category or one from the Health and Safety/Safeguarding category or one from the Accessibility category.

The bidding submissions will be assessed against the criteria indicated. 

How to Apply.

Please note the bidding round has now closed. The deadline for submitting bids was 5pm on Friday 27th April, 2018

Applications were made through the completion of the School Condition Allocation bidding Application form (MS Excel, 46KB)
 
We provided an example of a Completed Bidding Application form (PDF, 54KB), for guidance.

Additional guidance can be found at the end of this note.

Establishments will be informed of the outcome of their bids by mid June 2018, following our formal internal approval processes.

Project Finance

The maximum that any single establishment can bid for is as follows:

  • Suitability                                          £125,000
  • Health and Safety/Safeguarding       £75,000
  • Accessibility                                      £75,000

In order for a bid to be considered as capital expenditure, the total project cost must be in excess of £10,000, in accordance with Cheshire East Council’s Constitution.

School Contributions

Any schools bidding for capital projects will need to demonstrate how much they are prepared to commit to the scheme, this contribution must bear a relation to the level of schools balances.  The intention in doing this is to ensure that the limited funds the authority holds will go further and improve facilities for more children. 

We are aware that non-schools properties submitting a bid will not hold devolved capital funding and this will also be taken into account.

Contacts and Guidance on Application Form

If you are considering submitting a bid and would like further advice, please do not hesitate to contact our team on:

Asset Management

The Property Projects Team in the Assets & Regeneration Service within Cheshire East Council can provide professional advice, access to services to support the design, development and project management of the delivery and implementation of your project. The team can support you in the overall process from inception to completion, including procuring, commissioning and managing all consultants and contractors, and ensure satisfactory compliance with Cheshire East Council’s Constitution.

Please contact Debra Wrench (01270) 686110 if you would like further advice and to discuss the fees relating to this service.

If you are intending to self-manage the project and procure Consultants and Contractors directly, please note that formal Landlord Consent is required from Cheshire East Council (contact the Property Helpdesk in the first instance: Telephone: (01270) 686888 or Email: property@cheshireeast.gov.uk and Cheshire East Council’s Constitution must be followed with any contracts appropriately endorsed by the Council’s Legal Services.

The School Managed Guidance Document is a useful reference and will assist you when considering all of the key elements that are will required when undertaking construction projects on operational premises.  It also provides guidance on the Client’s duties under the CDM Regulations 2015.

Please find attached last years School Managed Guidance Document (PDF,1.05MB) for reference only, which is in the process of being updated for constitutional changes.               

The Council may also, depending on the scale, complexity and value of the project, introduce an additional formal monitoring service to ensure due diligence is maintained and that Grant monies allocated are spent in accordance with the approved purposes.

The following is guidance on completing Section 2 of the application form.

School Managed Schemes

If a school is managing a capital scheme itself, it is their responsibility to ensure that written; landlord approval has been sought and granted. 

Professional Fees

If you do not yet have a specific fee agreement with a consultant, a general allowance of 15% of the cost of the works should be included to cover this element.

Statutory Fees

Your project may need planning permission and/or building regulation approval. A general allowance of 3% of the cost of the works should be included to cover this element.

Loose Furniture & Equipment/ICT

You may need to purchase some furniture and equipment or ICT equipment such as an interactive white board or you may need the white board re-positioning as part of your project.  The combined cost of these two elements should not cost more than 10% of your project value.

Contingency

You may need to make an allowance for unknowns such as removal of asbestos or unforeseen ground condition issues.

Spending Deadline

As in previous years, it is assumed that the funding for 2018-19 will be time limited and all works must be certified as complete by 31st March 2019 (other than in a pre-approved exceptional circumstance).