Car Park Management

Why manage your car park?

Construction and maintenance of surface car parks is between £1,000 and £5,000 per space. The annual maintenance cost for surface car parking spaces is between £500 and £1,000 per space per year. This means that an effective subsidy is provided to the individual (driving) staff member of between £3 and £7 per day. People without a parking space do not get that.

Parking charges

By introducing car parking charges, staff may look to find cheaper alternatives to driving, such as walking or cycling. This is a big change in culture if you have never charged staff to park before, and will require union representation to negotiate the details, but if you have a good range of measures in place to encourage other modes of transport, this can be done. Staff need to be confident that the parking charges are fair and not excessive, and that they have viable alternative options.

If you are planning on introducing parking charges, you might like to consider the following points, in order to ease the transition and gain support for the scheme:

  • Use the money raised from the parking charges to pay for other travel initiatives, such as cycle storage or subsidised tickets for public transport. Let staff know what this money has been used for, and what positive changes they have brought about.
  • Phase in the charging so that your staff have time to adjust to the new system
  • Exchange parking permits for public transport season tickets, vouchers for a bicycle, or a cash alternative
  • Offer a subsidy for the first three years of the scheme, to staff on lower pay grades or part time staff
  • Avoid introducing a weekly, monthly or annual fee – if staff have to pay for these, they will be committed to using their cars and will be less likely to consider other means of transport

Parking permits

You should consider how you allocate parking permits to your staff. Most staff will accept a review of parking permits, provided that they system is on a fair, needs based approach. You might like to consider the following when allocating parking permits:

  • Personal mobility difficulties
  • Resident outside of a two to five mile exclusion zone, within which walking, cycling or public transport is a viable alternative
  • Active car sharers or space sharing
  • Early or late contracted hours outside of normal bus/train services
  • Unusual care commitments
  • Lack of access to public transport


By installing barriers at the access points of your car park, you can control who uses it, and when. Barriers can also be fitted with counters, which can aid your monitoring data. Barriers to your car park can also help in circumstances when you suspect that people outside your business are using your car park

Car free days

You could introduce a number of car free days throughout the year, where you provide small prizes for anyone who does not travel by car. Alternatively, you could request that each member of staff leaves their car at home on a certain day of the week.