Voting and electoral registration
Your name must on the electoral register for you to vote in an election or referendum.
The annual canvass – household enquiry form
We ask you to check your details on the electoral register each year during the autumn months. We call this the annual canvass. We send a form to every property in the borough to ask you if the same residents are still living at the address or if there are other changes to make. The changes might be to remove someone’s details, add a new elector, change a name or opt-out of the open register.
Replying to the annual canvass
If the details on the form are correct and there are no changes to be made, you can confirm the details by
- using the online service - you will need the security codes on your letter
- phoning Freephone; SMS or
- returning the paper form
If you need to change the printed details you can
Anyone newly added to the annual canvass form will be sent an individual electoral registration form – see 'individual electoral registration'.
Anyone with a disability who requires help or assistance in replying to the annual canvass can contact the Election helpline on 0300 123 5016.
Changing your details on the electoral register
If you have changed your name or address you can register online, telephone 0300 123 5016 or request a paper form by emailing firstname.lastname@example.org
You need to update your details as soon as possible so that the electoral register is kept up to date. Making a new application will update the existing details we hold.
Registering to vote - individual electoral registration
Each person must make an individual application to be included on the electoral register. You can register online or phone 0300 123 5016. You will need to give your personal details including your name and address, your national insurance number and date of birth.
To be included on the electoral register:
- you need to be over 16 years old to apply to register
17 year olds will appear on the electoral register with their date of birth to indicate the date they are entitled to vote. You must be eighteen years or over to vote.
- you must have a qualifying nationality; these are a British, Irish, Commonwealth or European Union citizen. For details of eligibility, see List of Commonwealth countries, British Overseas Territories, British Crown Dependencies and EU member states (PDF, 345KB)
- you must have been resident in the Borough within the last 15 years but are now living overseas
- you are a Member of HM Forces or their spouse
- you are a Crown servant employed outside the United Kingdom
Your personal data
We will only use the information you give us for electoral purposes, including carrying out statutory functions in connection with elections, referendums and electoral registration.
In order to carry out these statutory functions we will share your data with companies employed to process the data on our behalf.
We will look after personal information securely and we will comply with current Data protection Legislation.
We will not give personal information about you and the other people in your household to anyone else or another organisation unless we have to by law.
We are required by law to protect the public funds we administer. We may share information provided to us with other bodies responsible for auditing or administering public funds in order to prevent and detect fraud.
Information about how we use your data is in our electoral services privacy statement.