Children and Families Capital Programme 2017- 2018

Accessibility statement

Due of the nature of the documents on this page, it is not possible in all cases to make them fully accessible. Should you require assistance to complete any of the forms, please contact Christine Cawsey.

Opportunity to bid for funding - capital funding announcement

With the announcement of the updated allocations expected soon, a draft 2017-18 School Condition Allocation - Capital Programme has been assigned, in accordance with the indicative grant published on the 9 February 2015, which is in accordance with the Children and Families Capital Funding Strategy 2017-19.

Please note, the definitive 2017-18 School Condition Allocation - Capital Programme will be subject to the final allocation announced by the end of March 2017, for Cheshire East Council.

Due to the late announcement and in anticipation of the final grant allocation, Children and Families are opening up the opportunity to eligible establishments to bid for capital funding. Establishments will be informed of the outcome by mid June 2017, following our formal internal approval processes.

The consideration of bids is to assist schools in commissioning the work prior to the school holidays, where possible, which ensures spend within the financial year. 

The funding allocations comprised of two funding streams, held centrally by CEC for use within the Children and Families Service:

  • Basic need
  • School condition allocation

Basic need

All schools within the Borough will be considered under this category.  Details of the methodology can be found on Appendix 1 on capital funding prioritisation table 2017/18 (MS Excel, 18KB) 

No action is required from establishments as the Organisation and Capital Strategy team will determine the proposals.

School condition allocation

The eligible establishments able to bid are:

  • Community Schools
  • Voluntary Controlled Schools
  • Foundation and Trust Schools
  • Pupil Referral Units
  • Children’s Centres

The following categories will be allocated through a bidding process, these are as highlighted on the capital funding prioritisation table 2017/18 (MS Excel, 18KB) 

Please note, bids under the Suitability category, must be submitted in accordance to DfE Suitability guidance (PDF, 294KB)

  • Suitability
  • Health and Safety/Safeguarding
  • Accessibility

Please note that capital bids for capital maintenance works i.e boilers, roofs, windows etc are not being considered as part of this bidding round. Priorities for these works will be determined by facilities management and by taking into account recent condition surveys.

Details regarding the criteria for bids within these categories and the methodology for prioritisation can be found on capital funding prioritisation table 2017/18 (MS Excel, 18KB)

There is a maximum contribution from the authority to an individual bid as indicated in the Project Finance section.

Settings may only place one bid across the four categories, the bids will be assessed against the criteria indicated. 

How to apply

Applications are made through Cheshire East capital bid form (MS Excel, 46KB)

An example of a Completed bid form (PDF, 60KB) is provided for guidance.

Additional guidance can be found at the end of this note.
 
Completed applications for Capital Funding should be submitted by email to: SOCS@cheshireeast.gov.uk.
 
Bids can be submitted at anytime up to the deadline of 5pm on Friday 28 April, 2017. 

Establishments will be informed of the outcome of their bids by mid June 2017, following our formal internal approval processes.

Project finance

The maximum that any single establishment can bid for is as follows:

  • Suitability  - £125,000
  • Health and Safety/Safeguarding - £75,000
  • Accessibility - £75,000

In order for a bid to be considered as capital expenditure, the total project cost must be in excess of £10,000, in accordance with Cheshire East Council constitution. 

School contributions

Any schools bidding for capital projects will need to demonstrate how much they are prepared to commit to the scheme, this contribution must bear a relation to the level of schools balances.  The intention in doing this is to ensure that the limited funds the authority holds will go further and improve facilities for more children.  A scheme will gain a higher ranking if the school can offer a significant proportion or contribution. 

We are aware that non-schools properties submitting a bid will not hold devolved capital funding and this will also be taken into account.

Contacts and guidance on application form

If you are considering submitting a bid and would like further advice, please do not hesitate to contact our team:

Asset management

The Property Projects Team in Assets within Cheshire East Council can provide professional services to project manage the delivery and implementation of your project from start to finish, including procuring, commissioning and managing all consultants and contractors, to ensure satisfactory compliance with Cheshire East Council's constitution

Please contact Debra Wrench (01270) 686110 if you would like further advice on this service.

If you are intending to self-manage the project  and procure consultants and contractors directly, please note that formal Landlord Consent is required from Cheshire East Council (contact the Property Helpdesk in the first instance) and Cheshire East Council's constitution must be followed  with any contracts appropriately endorsed by the Council’s Legal Services.

The following is guidance on completing Section 2 of the application form.

School managed schemes

If a school is managing a capital scheme itself, it is their responsibility to ensure that written landlord approval has been sought and granted. 

Professional fees

If you do not yet have a specific fee agreement with a consultant, please allow 15% of the cost of the works.

Statutory fees

Your project may need planning permission and/or building regulation approval. You should allow up to 2% of the works value for this cost.

Loose furniture and equipment/ICT

You may need to purchase some furniture and equipment or ICT equipment such as an interactive white board or you may need the white board re-positioning as part of your project.  The combined cost of these two elements should not cost more than 10% of your project value.

Contingency

You may need to make an allowance for unknowns such as removal of asbestos or unforeseen ground condition issues.

Spending deadline

As in previous years,  it is assumed that the funding for 2017-18 will be time limited and all works must be certified as complete by 31 March 2018 ( other than in pre-approved exceptional circumstance).