The Queen’s Diamond Jubilee Celebrations 2012
Cheshire East Council wishes to make it as
straightforward as possible for you to organise your
celebration. Events may take place in your street or in a
public space, such as a park/playing field etc. We have
produced these guidance notes to help you arrange an event in your
local area.
Guidance Notes for Street Parties and Events
Q - How do we let you know what we are planning?
A - Please provide Cheshire East Council with your
completed Event Notification/Funding
Form as soon as possible but no later than 9th April
2012. It is vital that we are informed of any planned events,
as we may need to consider neighbouring road closures and safety
issues.
Q - Will there be a cost?
A - Cheshire East Council will waive their normal road
closure/administration fees and park administration fees for
small-scale Diamond Jubilee celebrations but if you are planning a
larger event, please contact us for advice.
Q - Will we need insurance if our event is on Cheshire East
Council property?
A - Public Liability insurance is required with
cover of £5 million, if an event is being held on Cheshire
East Council property (highways, buildings or land) see links to
insurance providers below.
Q - Will we need insurance for a party on private land?
A - We strongly recommend that you take out insurance cover for
any event you are arranging.
Insurance cover can be provided from a little over £50 and the
costs could be split between residents. For examples of
insurance cover, take a look at
Events Insurance or Street
Party Insurance.
For further general advice and information, go to Streets Alive or The Big Lunch.
Q - Should qualified first aiders to be present?
A - Cheshire East Council recommend that you have first aid
provision. Cheshire’s St John ambulance service can provide
qualified first aiders for small events. Please contact their
Duties Department on 01244 383407 for further information or
visit ‘St John
Ambulance Service - Cheshire’
You may already have a qualified first aider in your community
who will be available to assist on the day of your event. If not,
St John also run ‘Essential First Aid’ courses, which take three
hours to complete, at a cost of £30 per person.
We recommend that however small your planned event is, that you
carry out a risk assessment to identify any potential problem
areas. Simple dangers such as trip hazards, animal holes in
fields/open spaces, old barbed wire in long grass, recent animal
droppings should be addressed.
Q - What happens if a road needs to be closed?
A - There are several considerations that need to be taken into
account before a road closure is granted. For example, if it is an
A road or bus route, road closures will not be approved.
Each road closure application will be considered carefully and,
if permission is granted, we will provide you with further advice
regarding signage/diversions.
Q - What if I don’t need to close a road, do I still need to
meet the deadline?
A - Yes you are still required to meet the deadline.
Q - My road is a private road, do I need permission to close
the road?
A - No, if you live on an un-adopted highway you do not need to
get permission.
Q - If my road is granted a road closure can residents of my
road still have vehicular access?
A - Yes, you cannot refuse
someone entry or access to their property. We would advise you
speak to the residents asking them to consider parking elsewhere
during the party if they do not want to attend. Otherwise you
should see if another compromise can be reached.
Q - Do we need a licence?
A - No, licences are normally unnecessary if music is incidental
and no selling is involved. At a private party, sharing
drinks with your neighbours does not require a licence. If
alcohol is being served, we would request the strict supervision of
anyone under the age of eighteen attending and that those consuming
alcohol behave responsibly.
Q - Do I need to tell all households/businesses in the road
about wanting to hold a party?
A - Yes, you must notify all residents and have prior
consultation with businesses, if you want to hold a street party.
Be sensitive to any feedback they give and respect their wishes
when planning the event.
Q - Where do I get bunting?
A - Streets Alive list
several suppliers on their website.
Q - Who is responsible for clearing away litter etc following
an event?
A - You would be responsible for your own ‘community clear up’
and we recommend that you have arrangements in place prior to your
celebrations, to ensure that all areas are clear of litter and
hazardous waste.
Q - When is the final deadline for notifying the council about
an event?
A - We are asking that all notifications are reviewed by
Monday 9th April 2012.
