Scrap Metal Dealers - Record of Dealings Guidance

Every scrap metal dealer must keep at each scrap metal store a record of all scrap metal received at that place, including -

• the description and weight of the scrap metal;
• the date and time of the receipt of the scrap metal;
• if the scrap metal is received from another person, the full name and address of that person;
• the price, if any, payable in respect of the receipt of the scrap metal, if that price has been ascertained at the time when the entry in the book relating to that scrap metal is to be made OR where the last preceding  paragraph does not apply, the estimated value of the scrap metal at the time when the entry is to be made;
• in the case of scrap metal delivered at the place in question by means of a vehicle the registration mark.

Where scrap metal is processed at, or despatched from, that place, records must include -

• the description and weight of the scrap metal;
• the date of processing or, as the case may be, despatch of the scrap metal, and, if processed, the process applied;
• in the case of scrap metal despatched on sale or exchange, the full name and address of the person to whom the scrap metal is sold or with whom it is exchanged, and the consideration for which it is sold or exchanged;
• in the case of scrap metal processed or despatched otherwise than on sale or exchange, the value of the scrap metal immediately before its processing or despatch as estimated by the dealer.

Entries must be made immediately upon receipt, processing or despatch as the case may be and books kept must be retained for a period of two years from the last entry. No more than one book may be used for each type of record (as described in either (a) or (b) above).

An itinerant collector may apply to the Council for limited exemption from the requirements to keep records.

Where a scrap metal dealer does not have a scrap metal store and he does not have limited exemption from the requirements to keep records, then the record keeping requirements as described above apply, except that: (a) the records should be kept at the usual place of scrap metal dealing business and (b) price and all other details shall be entered as soon as possible.